Departments \ Accounts Payable \ Travel and Business Expense Reimbursements

Travel and Business Expense Reimbursements

  1. Expense Report
  2. Spend Authorization
  3. Non-Employee and Student Expense Reimbursement Form
  4. Mileage Reimbursement Information
  5. Foreign Travel Per Diem
  6. Expense Policy - Out of Compliance Expense Recoupment Process
  7. Policy Exception Form

 

Expense Report

Employee business expense reimbursement requests and travel card reconciliation is processed via Expense Report in Workday. For instructions see: http://workday-finance.it.miami.edu/training/workday-finance/tip-sheets-and-tutorials/expenses/index.html.

Expense Report FAQS.

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Spend Authorization

Travel Advances requests are only available for group led travel and is requested by submitting a Spend Authorization in Workday:

https://my.it.miami.edu/wda/erpsec/tipsheets/FIN_Expenses_CreateExpenseReportFromSpendAuth.pdf

Travel Advance Request Form

 

 

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Mileage Reimbursement Information

 

Mileage Allowance

Mileage Rate Table
Effective Date  Rate
2025 70 cents/mile
01/01/2026 – 06/30/2026 72.5 cents/mile
07/01/2026  – 12/31/2026 76 cents/mile

                       

- Mileage Log
This is a sample log that is required to accompany requests for multiple mileage allowance reimbursements on a single Expense Report.

  

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Foreign Travel Per Diem


- Foreign Per Diem

Foreign Per Diem rates vary based on the city and country visited. Workday calculates Per Diem automatically once city and country are selected. For calculating non-employee reimbursements, this link to the U.S. Department of State website will provide you with the Foreign Per Diem Meal rates. 

- Domestic Per Diem

Domestic Per Diem rates vary based on the city visited. Workday calculates Per Diem automatically once city is selected. For calculating non-employee reimbursements, this link to the GSA website will provide you with the Per Diem Meal rates to include on your reimbursement. Select the Travel task.

- Currency Converter

Here is a link to a preferred online currency converter.  Reimbursements from the University are only given in USD.  So all foreign transaction must first be converted to USD before being submitted. 

 

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