Departments \ Accounts Payable \ Travel and Business Expense Reimbursements

Travel and Business Expense Reimbursements

  1. Expense Report
  2. Spend Authorization
  3. Non-Employee and Student Expense Reimbursement Form
  4. Mileage Reimbursement Information
  5. Foreign Travel Per Diem

 


Expense Report

Employee business expense reimbursement requests and travel card reconciliation is processed via Expense Report in Workday. For instructions see: http://workday-finance.it.miami.edu/training/workday-finance/tip-sheets-and-tutorials/expenses/index.html.

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Spend Authorization

Travel Advances requests are only available for group led travel and is requested by submitting a Spend Authorization in Workday:

https://my.it.miami.edu/wda/erpsec/tipsheets/FIN_Expenses_CreateExpenseReportFromSpendAuth.pdf

Travel Advance Request Form

 

  • Electronic Travel & Business Expense Reimbursement Policy (to be updated)

 

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Mileage Reimbursement Information

 

Mileage Allowance

Mileage Rate Table
Effective Date  Rate
7/1/2022 to 12/31/2022 62.5 cents/mile
1/1/2022 to 6/30/2022 58.5 cents/mile
2021  56 cents/mile

                       

- Mileage Log
This is a sample log that is required to accompany requests for multiple mileage allowance reimbursements on a single Expense Report.

  

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Foreign Travel Per Diem


- Foreign Per Diem

Foreign Per Diem rates vary based on the city and country visited. Workday calculates Per Diem automatically once city and country are selected. For calculating non-employee reimbursements, this link to the U.S. Department of State website will provide you with the Per Diem Meal rates to include on the requests. Select the amount under the M&IE Rate (meals and incidentals) column.


Domestic Per Diem rates vary based on the city visited. Workday calculates Per Diem automatically once city is selected. For calculating non-employee reimbursements, this link to the GSA website will provide you with the Per Diem Meal rates to include on your reimbursement. Select the amount under the M&IE Rate (meals and incidentals) column.

- Currency Converter

Here is a link to a preferred online currency converter.  Reimbursements from the University are only given in USD.  So all foreign transaction must first be converted to USD before being submitted. 

 

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