Travel and Business Expense Reimbursements
- Expense Report
- Spend Authorization
- Non-Employee and Student Expense Reimbursement Form
- Mileage Reimbursement Information
- Foreign Travel Per Diem
Expense Report
Employee business expense reimbursement requests and travel card reconciliation is processed via Expense Report in Workday. For instructions see: http://workday-finance.it.miami.edu/training/workday-finance/tip-sheets-and-tutorials/expenses/index.html.
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Spend Authorization
Travel Advances requests are only available for group led travel and is requested by submitting a Spend Authorization in Workday:
https://my.it.miami.edu/wda/erpsec/tipsheets/FIN_Expenses_CreateExpenseReportFromSpendAuth.pdf
Travel Advance Request Form
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Mileage Reimbursement Information
Mileage Allowance
| Mileage Rate Table |
| Effective Date |
Rate |
| 2023 |
65.5 cents/mile |
| 7/1/2022 to 12/31/2022 |
62.5 cents/mile |
| 1/1/2022 to 6/30/2022 |
58.5 cents/mile |
- Mileage Log
This is a sample log that is required to accompany requests for multiple mileage allowance reimbursements on a single Expense Report.
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Foreign Travel Per Diem
- Foreign Per Diem
Foreign Per Diem rates vary based on the city and country visited. Workday calculates Per Diem automatically once city and country are selected. For calculating non-employee reimbursements, this link to the U.S. Department of State website will provide you with the Per Diem Meal rates to include on the requests. Select the amount under the M&IE Rate (meals and incidentals) column.
Domestic Per Diem rates vary based on the city visited. Workday calculates Per Diem automatically once city is selected. For calculating non-employee reimbursements, this link to the GSA website will provide you with the Per Diem Meal rates to include on your reimbursement. Select the amount under the M&IE Rate (meals and incidentals) column.
- Currency Converter
Here is a link to a preferred online currency converter. Reimbursements from the University are only given in USD. So all foreign transaction must first be converted to USD before being submitted.
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