Vendor PO Payments

Vendor PO Payments

  1. Vendor PO Payments
  2. ePayables
  3. Receiving Request eForm

 


Vendor PO Payments

A Purchase Order (PO) is needed for all invoices to be paid through the Accounts Payable system. POs must be prepared through the Ariba system by the end user and approved by Supply Chain before an order is placed for goods or services.  All invoices to be paid through Accounts Payable require the following for payment to be processed:

  • Invoices may be sent to Accounts Payable by any of the following methods:

               By mail:               P.O. Box 248066
                                           Coral Gables, FL 33124-2943    
               By interoffice:     Accounts Payable, Gables One Tower, LOC 2943
               By fax:                 (305) 284-5309
               By email:             umiamiap@miami.edu - one invoice per attachment.
                                           System accepts each attachment as one invoice.
                                           This is a no-reply mailbox for delivery of invoices only.

 

Instructions when sending your Invoices.

  • A valid, unexpired PO number must be on each invoice, not in an attached document or email.
  • The PO must have sufficient funds to cover the full amount of the invoice(s).
  • If additional items are ordered on the same PO, the invoice cannot be paid until additional funds are added to the PO to create a match.
  • The vendor “remit to” address on the invoice must match the vendor “remit to” address on the PO.
  • Invoices for one company cannot be paid to an affiliate company. The vendor name on the invoice and on the departmental PO must agree.
  • Valid, unexpired account numbers are required for payments.
  • Payments for invoices requiring department’s approval will not be released until the department approves the receiving document sent to them.
  • Invoices for foreign vendors require the completion of a W-8BEN (for individuals) and W-8BEN-E (for entities) available on the IRS website.  A Foreign Status Determination Form available in Accounts Payable should also be completed. These payments may be subjected to withholding tax.

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ePayables

The University of Miami EPayables payment solution is a strategic initiative aimed at replacing check payments by card. By enabling vendors to receive payments for outstanding invoices from University of Miami via credit card, vendors will realize faster payments, improved cash flow and reduced paperwork. To learn more about how ePayables works, the many benefits of accepting payments by credit card, and answers to frequently asked questions about ePayables, please click here or copy and paste the following url into your browser: www.bankofamerica.com/epayablesvendors

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